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Compliance ­ Whistleblowing System

Compliance ­ Whistleblowing System

The TOM TAILOR Group is proud of the trust placed in them by their stakeholders. Therefore, we want to live up to our responsibility towards our employees, clients, business partners, shareholders and society.

We see a part of this responsibility in the fact that the employees of the TOM TAILOR Group behave correctly and within the law at all times. In the event of a compliance violation an early notification is very important. That way we can identify possible damages early on and prevent or at least reduce them.

There are several ways for employees and external third parties, like for example suppliers and customers, to submit a report. Every report will be treated confidentially. The investigation will be carried out internally by the TOM TAILOR Group on the basis of transparent, prescribed standards regardless of who the notification was made to. In the interest of fair dealings with each other we ask you to only use the notification system in a serious manner.

We don’t tolerate an informant being disadvantaged if the information was provided in good faith. A separate directive for the notification of compliance violations protects the informant but also the person who is affected by the report.

Reports to the TOM TAILOR Group

Notifications regarding a compliance violation can be submitted directly to the TOM TAILOR Group.

An employee who wants to issue a report can first contact their supervisor if they suspect that there has been a compliance violation. If a third party wants to give an indication they can get in touch with their contact person at the TOP TAILOR Group.

If the suspicion exists that the contact person could be involved in the compliance violation the respective superior of the contact person can be addressed.

Furthermore, it is possible to contact the compliance department. This can be done as follows:

Marie-Christine Deising

 

Compliance Department

TOM TAILOR GmbH
Compliance Department
Marie-Christine Deising
Garstedter Weg 14
22453 Hamburg
Tel.: +49 0152 54704099
E-mail: compliance@tom-tailor.com
BONITA GmbH
Compliance Department
Marie-Christine Deising
Kesseldorfer Rott 39
46499 Hamminkeln
Tel.: +49 0152 54704099
E-mail: compliance@bonita.de


Reports to the ombudsman (external confidence lawyer)

Alternatively a compliance violation can be reported to the ombudsman, an external lawyer who receives confidential information and acts as a neutral person.

In this case there is the possibility of the report being submitted in a pseudonymous form. This means that the ombudsman knows who gave the tip but he does not pass on the contact details to the TOM TAILOR Group under any circumstances. Hereby it is possible to ask the informant questions despite complete confidentiality which helps to clarify the circumstances quicker.

The ombudsman can be contacted free of charge as follows:

Dr. Carsten Thiel von Herff, LL.M.

 

Ombudsman

Dr. Carsten Thiel von Herff, LL.M.
Detmolder Straße 30
33604 Bielefeld
E-mail: ombudsmann@thielvonherff.de
Tel.: +49 521 557 333 0
Mobile: +49 0151 58230321
Fax: +49 521 557 333 44
 

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